Introduction: Setting Perth Startups Up for Success with the Right Printer

In the vibrant world of Perth startups, efficiency and cost control are at the heart of early success. Yet, in the rush to get software, furniture and staff sorted, many business owners overlook the role of office equipment—especially printers. A streamlined, reliable printer set-up can have a surprising impact on productivity and professionalism, from crisp invoice prints to pitch-perfect proposal decks. This guide explores the best printers for startups, with clear brand recommendations, emerging trends, and practical insights into choosing the right solution for your growing Perth business.

Recent industry research highlights that purchasing the right printer is not a one-size-fits-all equation. Factors such as scalability, ongoing costs, print security, and remote connectivity must be considered up front. Perth’s unique commercial landscape, with its blend of tech-driven enterprises and resource-focused businesses, adds even more variables. Startups need printers that don’t just tick the quality and cost boxes but can keep up with fast-changing demands. We’ll examine the leading printer brands, including budget-friendly and feature-rich options, and compare the pros and cons suited to a startup environment.

The focus of this article is on the primary keyword: best printers for startups. Whether you’re a fintech disruptor or a creative agency, understanding how to select a printer that matches your growth plans and workflow is essential. This in-depth guide will help you make an informed decision, drawing on the latest local statistics, brand comparisons, and actionable advice for Perth entrepreneurs.

In the process, we’ll highlight trusted local resellers, including TonerPrint, known for their expertise in managed print services and competitive pricing for small businesses. If you’re ready to set your startup up for scalable success, read on for a comprehensive look at the printer market and what matters most to new Perth ventures.

Why Startups Need to Choose Printers Carefully

For a startup, every dollar counts and every system must pull its weight. Choosing a printer isn’t just about printing on day one; it’s about supporting growth, safeguarding sensitive information, and avoiding unnecessary costs and headaches down the track. An ill-fitting printer solution can have ripple effects: frustrating maintenance, unpredictable costs and even operational bottlenecks that chip away at team morale and service standards.

One of the more overlooked aspects is scalability. A device perfect for today’s workload may quickly become a liability as your business attracts more clients or introduces new services that increase print volume. Many Perth startups experience rapid shifts, with survey data indicating most expect to double their workforce within three years. Opting for a printer brand that scales smoothly—via modular upgrades, networked devices, or robust cloud integration—can save time and money.

Print security is also a growing concern. A 2025 industry report underscores a rise in cyber incidents linked to unsecured office electronics, emphasizing the need for password protection, user authentication, and encrypted data in-printer communications. Startups dealing with client information or proprietary IP should prioritise these features, often built into premium models from leading brands.

Finally, cost efficiency isn’t just about the price tag on the box. Ongoing expenses—ink or toner, maintenance kits and replacement parts—can vary wildly between models. Perth’s competitive office supply market offers a range of managed print services, such as those provided by TonerPrint, that help startups avoid budget blowouts. Working with expert advisors to understand your total cost of ownership can prevent nasty surprises after your initial investment.

The right printer decision is about future-proofing your business. It requires proactive thinking about workflows, team growth and hidden costs—not just a quick scan of spec sheets or price lists.

Key Features to Look for When Selecting a Startup Printer

Startups tend to face unique pressures that established businesses don’t: limited budgets, high expectations, and the demand for maximum flexibility. With so many copier and printer options available, founders need a clear idea of which features matter most for their business stage and sector. Below, we explore essential criteria that should guide your purchase.

First, connectivity is crucial. As hybrid work becomes the norm, printers must enable seamless printing from mobile devices, tablets, and remote laptops. Cloud printing and wireless set-up are no longer luxuries—they’re essential for teams on the go. Look for models with easy-to-configure Wi-Fi and support for platforms like Google Cloud Print and Apple AirPrint. These features empower staff to print promptly, regardless of where they are in Perth’s sprawling metro area or regional outposts.

Second, print speed and capacity matter when juggling deadlines or high-volume projects. Modern starter models from reputable brands now offer output speeds of 20 pages per minute or higher, with automatic duplex printing and multi-function capabilities (scanning, copying, emailing) built-in. For teams that expect to grow or collaborate intensely, these specs will boost efficiency without breaking the bank.

Third, energy efficiency and environmental impact are increasingly important to Perth’s next-gen entrepreneurs. Newer printers now often feature eco-modes, low-power states, and high-yield consumables that minimise waste. Environmentally conscious brands like Brother and Epson offer models with refillable ink tanks and recyclable cartridges, helping reduce a startup’s carbon footprint while containing costs.

Finally, after-sales support and warranty coverage should not be overlooked. No startup wants to lose a week to a printer breakdown. Brands known for responsive service, such as HP and Canon, and local partners like TonerPrint, help ensure you’re never left in the lurch. Managed print services often bundle maintenance, consumables, and proactive troubleshooting, letting young businesses focus on their core mission instead of office logistics.

The Top Printer Brands for Startups in Perth: 2024 Review

Perth’s dynamic business landscape has attracted a diverse mix of startups, from app developers and consultancies to hospitality innovators. That diversity is well reflected in the wide array of printer brands favoured by growing businesses. Based on current sales data and user feedback, the following brands consistently rise to the top for reliability, versatility, and value.

HP remains a stalwart choice for startups, offering a broad range of printers with intuitive interfaces, high yield cartridges, and excellent network integration. Models like the HP LaserJet Pro and HP OfficeJet series have become staples for small teams, known for minimal downtime and low total cost of ownership. HP’s integrated print security features are also highly regarded, especially among fintech and legal startups handling confidential information.

Canon is another standout, recognised for superior print quality in both text and colour graphics. The Canon MAXIFY and Canon imageCLASS ranges provide agile solutions for marketing and design agencies aiming for professional output. Canon’s devices excel in duplex printing and networked scanning, streamlining document handling for busy teams. Local feedback highlights strong after-sales support and easy access to consumables across Perth.

Brother offers some of the most affordable yet feature-packed devices for startups on tighter budgets. Their compact printers, such as the Brother MFC and HL lines, are praised for efficient ink usage, high print speeds and robust build quality. Many models come equipped with refillable ink tanks, driving down ongoing costs and supporting eco-friendly initiatives already prevalent among Perth founders.

Lastly, Epson’s EcoTank series deserves mention for startups with high-volume requirements but unpredictable workflows. The EcoTank’s cartridge-free technology and generous ink reservoirs dramatically reduce the per-page cost and frequency of refills. This makes Epson a top pick for creative studios, event managers, or marketing firms producing large-format presentations or in-house promotional materials.

Comparing Printer Types: Laser, Inkjet and Multi-Function Options

The two most common printer technologies—laser and inkjet—each have unique strengths that will suit different startup profiles. Perth businesses can further choose between single-function printers and multifunction “all-in-one” units depending on workflow needs. Let’s break down the major choices and where they best fit.

Laser printers are often the go-to for startups with heavy-text output: law firms, consultancies, or financial services. They deliver high-speed, sharp documents and reliable duplex printing ideal for everyday paperwork. Toner-based systems outperform inkjets in terms of print speed and the cost per page for black-and-white work. They also require less frequent refilling, which means less downtime for busy teams. However, colour laser printers can be significantly pricier than their inkjet counterparts, so they’re best for businesses prioritising text over colour graphics.

Inkjet printers, by contrast, are the preferred choice for creative sectors—startups in graphic design, marketing, or event planning. Inkjet technology excels at producing vibrant colour prints, photo-quality images, and varied media types including glossy stock and labels. While inkjets tend to have a higher cost per page and need more frequent cartridge changes, many models now offer refillable tank systems and energy saving modes to offset these drawbacks. For startups wanting absolute flexibility across print media, inkjets offer a handy balance of quality and convenience.

Multifunction devices (MFDs or MFPs) are another compelling option for startups seeking to economise on space and budget. All-in-ones can scan, copy, fax, and even email directly from the unit—making workflows faster and reducing the need for additional office kit. MFDs from brands like HP, Canon, and Brother are now both affordable and compact, and include smartphone integration as standard. According to recent trends, most new startups in Perth now opt for at least one multifunction device in their office fleet.

Managed Print Services: Smart Solutions for Startups

While owning a printer outright may seem logical, many Perth startups are increasingly turning to managed print services (MPS) for added peace of mind and flexibility. Managed print services bundle hardware, consumables, maintenance, and monitoring into a predictable monthly fee, simplifying budgeting and freeing founders to focus on core business tasks rather than printer issues.

A significant benefit of MPS is the proactive management of consumables. Startups can run lean, avoiding over-ordering ink or toner and eliminating downtime caused by empty cartridges. Service providers like TonerPrint are highly rated in Perth for their responsive support, cost efficiency, and ability to tailor solutions for startups, whether you’re rolling out a single multifunction device or a complete office fleet. Many startups report reduced print costs and considerably less troubleshooting stress with managed print plans in place.

Security often comes standard with managed print solutions: remote monitoring, firmware updates, and user authentication protocols help protect sensitive information and reduce vulnerability to cyber attacks. This is particularly valuable for startups with remote or hybrid teams who need to access print infrastructure securely from different locations. Having local print specialists monitor your devices can also help flag potential issues before they become business disruptions.

Finally, established MPS providers in the Perth area can also help guide startups through hardware upgrades, right-sizing as the business grows and needs evolve. This dynamic support means you’re never left with outdated or underperforming equipment, enabling agile responses to growth, new projects, or shifting work patterns common in startup environments.

Cost Considerations: Getting Value from Your Printer Investment

For startups, balancing upfront capital expenditure and long-term running costs is crucial when investing in office technology. Recent surveys indicate that 60% of small businesses in Perth consider ongoing costs more critical than the initial purchase price when selecting office equipment. Printers are no exception; understanding the true cost of ownership can make or break your print budget.

Initial purchase price sets the tone, but it’s ongoing consumables—ink, toner, maintenance kits—that often outstrip hardware costs over the printer’s lifespan. Startups should evaluate the cost-per-page for each model under consideration, as this dictates how much you’ll spend on every contract, invoice or marketing flyer you produce. Brands like Brother and Epson, with high-yield cartridges and ink tanks, are especially popular with founders who want to keep monthly expenses in check without sacrificing reliability.

Outsourcing options like managed print services are increasingly attractive. With a single predictable monthly bill, startups can avoid unexpected spikes in print costs caused by high volume projects or unexpected breakdowns. TonerPrint is well regarded for not only offering competitive upfront prices but also scalable plans designed for new businesses with shifting needs. Engaging with such providers can ensure the lowest long-term investment, even as your startup changes.

Another area of cost that startups often overlook is energy consumption. Most new office printers meet stringent environmental standards, but the difference between eco and standard settings, or between inkjet and laser models, can add up on your utility bill. Making sustainable choices may help Perth startups lower their operational impact while aligning with the values of eco-minded clients or investors.

Perth’s Office Printing Trends: Startups in 2024

Perth has always been a fertile ground for startups, with a growing ecosystem centred on innovation and entrepreneurship. Recent trends in office printing reflect both the city’s appetite for agility and the move towards hybrid and remote-first business models. As of 2024, cloud-enabled printers now comprise the majority of new startup installs, mirroring broader national shifts in office technology usage.

Multifunction printers have become the default choice for new businesses, marrying scanning, copying, and digital archiving with traditional printing. With increasing digitalisation, Perth startups are prioritising devices that sync with online document management platforms—crucial for teams working between home, shared offices and client sites. Brand feedback suggests that HP and Canon are most popular among these businesses, accounting for more than half of all MFDs sold to startups locally this year.

Another notable trend is the rise of sustainable printing practices. A growing number of Perth startups are opting for printers with refillable ink tanks, recycled plastics, and low-energy profiles. Industry data points to Brother and Epson as leaders in this space, offering devices that align with modern corporate social responsibility expectations.

Finally, speed and uptime are seen as critical. Now that many local startups work with tight-deadline clients, having printing solutions that minimise downtime—either through proactive maintenance or responsive local support—is more important than ever. That’s why businesses like TonerPrint are gaining traction, with positive reviews for their prompt servicing, managed supplies and tailored advice to keep operations running smoothly.

Local Support: Why Perth Startups Should Buy and Service Locally

Despite the lure of big-box online retailers, there are compelling reasons for Perth startups to source printers and consumables locally. Timely support, tailored recommendations, and an understanding of local conditions can mean the difference between a minor issue and a major operational headache. Local suppliers are well placed to offer device demonstrations, on-site assessments, and a level of post-sale care that larger national chains struggle to match.

Warranty support is a particular advantage, as is the ability to get replacement parts or consumables quickly. Perth-based businesses like TonerPrint boast strong reviews for their hands-on approach, knowledgeable staff, and flexible print solutions that grow with new businesses. Leveraging local managed print expertise not only ensures faster response times but also helps startups navigate regulatory requirements and sector-specific needs unique to WA.

Building a relationship with a local print provider can be especially valuable if your startup is likely to expand or pivot. These providers can advise on the best printer for your business right now, and ensure you’re not over-investing or buying a device that’ll be obsolete within a year. In a city where word-of-mouth and reputation matter, these connections also give startups peace of mind—and sometimes, even better value or priority access to new technology as it’s released.

The bottom line is clear: local suppliers like TonerPrint help Perth startups avoid costly mistakes and maximise their return on every dollar spent—a critical advantage for any business in its formative years.

Startup Printer Buying Guide: Essential Steps

While there’s no universal solution, following a structured approach can take the guesswork out of your printer purchase. Start by defining your startup’s core document and output needs: How many pages do you anticipate printing weekly? Will you require scanning or copying features? Are you producing text-only documents or high-resolution graphics?

Next, set a sensible budget—one that factors in not just the device but ongoing consumables, maintenance, and potential upgrades. Compare models from HP, Canon, Brother and Epson, weighing core features like print speed, network capabilities and eco modes. Don’t forget to assess available managed print services; TonerPrint stands out here for bespoke packages and affordable pricing for Perth startups.

Finally, conduct a trial or seek demonstrations where possible. Ask for sample prints to review output quality and test out remote printing features with your own devices. Seek references from other Perth startups in your industry, or ask your supplier about models with proven reliability in the local context. Remember, the capabilities you choose today should support your anticipated growth for at least the next two years.

Checklist: What to Consider Before Buying a Printer

• Required print volumes (pages per month)
• Colour vs black-and-white needs
• Connectivity (Wi-Fi, Ethernet, cloud printing)
• Multifunction requirements (scan/copy/email)
• Estimated running costs and consumable prices
• Brand support and local servicing availability
• Sustainability features (eco modes, ink tanks)
• Warranty and managed print options

Conclusion: Setting Your Startup Up for Print Success

In Perth’s thriving startup scene, the best printers for startups are those that combine reliability, scalability and sharp cost efficiency. From HP’s secure and intelligent office solutions to Canon’s print quality, through to Brother’s eco-friendly affordable models and Epson’s high-volume EcoTank, there are excellent options to suit every emerging business. Working with local specialists like TonerPrint ensures access to tailored advice, competitive pricing, and flexible managed print plans that let you focus on what matters most: building your business.

Ready to upgrade or choose your startup’s first printer? Reach out today for personalised advice on the best printers for startups in Perth and ensure your operation is equipped for growth from day one.