Across Perth’s bustling offices, construction sites, clinics, and classrooms, a quiet upgrade is happening. Printers—once simple machines that churned out paper—are now powerful smart devices that do far more than just print. Today’s smart printers are built with intelligence, automation, and security in mind, transforming the way teams manage documents, share information, and work together.

This shift reflects a broader trend toward digitisation in Western Australia. Whether it’s law firms ensuring confidentiality, schools simplifying administration, or architects managing large-scale plans, the need for intelligent, integrated solutions has never been greater. Smart printers are meeting that need—streamlining workflows, reducing waste, and supporting hybrid and mobile work setups.

In this article, we explore how smart printers are revolutionising the modern Perth workplace. We’ll highlight practical benefits, review some of the most capable models available from trusted suppliers like Toner Print, and show how this technology is helping businesses across industries work smarter—not harder.

What Makes a Printer Smart?

The term “smart printer” can sound like a buzzword, but it refers to a meaningful evolution in printing technology. A smart printer is designed not only to handle traditional print, scan, and copy tasks but to integrate seamlessly into an organisation’s digital workflow. These devices are built with connectivity, automation, and intelligence at their core—reducing manual input while boosting productivity.

Core Capabilities of Smart Printers

• Touchscreen Interfaces
  Modern printers come with intuitive, app-like control panels that allow users to customise workflows, access cloud platforms, and monitor device performance without needing technical support.
  
• Cloud Integration
  Smart printers connect directly to platforms like Microsoft 365, Google Drive, Dropbox, and SharePoint. This means users can scan documents to the cloud or print files from their accounts without needing a USB drive or computer.
  
• Secure Access Control
  User authentication via PIN codes, ID cards, or mobile apps ensures that sensitive documents are only released to authorised users—vital for Perth workplaces in legal, healthcare, and finance.
  
• Automated Workflows
  With programmable shortcuts, users can complete multi-step tasks—such as scanning and emailing, archiving, or converting to editable text—with a single button press.
  
• Remote and Mobile Printing
  Employees working from home or on-site can send documents to a printer from their mobile devices or laptops using secure print apps or cloud queues.
  

In essence, smart printers behave more like connected business tools than standalone machines. They play an important role in digital transformation by streamlining how information moves around a workplace.

Key Benefits for Perth Workplaces

Smart printers offer far more than just improved print quality. For businesses across Perth, these devices are becoming productivity powerhouses—bringing efficiency, security, and sustainability into everyday workflows.

1. Improved Workflow Automation

Many smart printers allow users to automate repetitive document tasks. For example, scanning invoices to a specific folder, sending documents to cloud storage, or routing forms directly to the accounts team—all can be programmed as one-touch shortcuts.

This is particularly useful in administrative-heavy environments such as real estate agencies, educational institutions, and medical clinics, where staff can save hours each week through automation.

2. Enhanced Security and User Access Control

Document security is a growing concern, especially for organisations that handle sensitive or confidential information. Smart printers provide features like:

• Secure print release via PIN or swipe card
  
• User access restrictions based on roles
  
• Automatic deletion of stored documents after printing
  

For Perth law firms, healthcare providers, and financial advisers, these features help ensure compliance with privacy laws and internal policies.

3. Mobile and Remote Printing Capabilities

With hybrid work becoming the norm in many Perth offices, employees expect the same functionality whether they’re at home or on-site. Smart printers offer mobile print options through Wi-Fi Direct, AirPrint, and cloud-based print queues—allowing staff to submit print jobs from smartphones or laptops and pick them up securely later.

This flexibility supports agile operations across sectors like construction, mining, education, and professional services.

4. Sustainability and Cost Management

Smart printers come with energy-saving features and tools to reduce waste. These include:

• Duplex (double-sided) printing as a default
  
• Toner-saving modes and low-energy sleep settings
  
• Usage reports that track print volume by user or department
  

These insights help businesses optimise their print habits and reduce both costs and environmental impact.

Industries in Perth Leading Smart Printer Adoption

Smart printing is not a one-size-fits-all solution. Different industries across Perth are adopting these technologies in ways that align with their unique workflows and compliance requirements. Below are some of the key sectors leading the way.

Legal and Accounting Firms

Law offices and accounting practices deal with sensitive documents that must be printed, stored, and shared with strict confidentiality. Smart printers enable secure print release and automatic logging of print activity—essential for auditing and compliance. Workflow automation also reduces time spent scanning and filing client records.

Architecture and Engineering

Firms producing large technical documents and plans benefit from smart A3 and wide-format printers that support accurate colour rendering, cloud access, and detailed print controls. Smart printers simplify the distribution of plans to team members working across job sites or from home.

Education and Training Providers

Schools and training organisations are using smart printers to manage administrative tasks, student records, and teaching materials. With user quotas and cloud scanning, schools can control print costs while making it easy for teachers and staff to access shared resources.

Healthcare and Allied Health Practices

Patient confidentiality is paramount in healthcare. Smart printers offer secure document handling, automatic scan-to-record features, and reduced reliance on manual filing. Perth clinics, physiotherapy centres, and dental practices are using smart printers to streamline paperwork without compromising privacy.

Construction and Mining

Field teams in WA’s construction and resource sectors benefit from remote access to documents and mobile print capabilities. Smart printers allow documents to be printed from cloud storage or mobile apps, even at temporary site offices. This supports agile decision-making and reduces reliance on physical document delivery.

Perth’s Most Popular Smart Printers

As Perth businesses upgrade their technology stacks, selecting the right smart printer becomes critical. Below are three standout models that combine intelligent features with reliability, performance, and support—each available through trusted local supplier Toner Print.

1. Lexmark XC9635 Colour A3 Multifunction Printer

Designed for enterprise environments, the Lexmark XC9635 delivers fast, full-colour A3 output with comprehensive scanning, security, and document management features. It’s ideal for law firms, government departments, and professional services firms that need speed, detail, and data protection.

Key smart features:

• Customisable touchscreen interface
  
• Secure print release and user tracking
  
• Cloud service integration (Microsoft 365, Google Drive)
  
• High-capacity paper handling for large jobs
  

2. Lexmark C2335 Colour Laser Printer

Compact yet powerful, the Lexmark C2335 is a perfect fit for small teams or remote offices. Despite its footprint, it offers enterprise-grade security and connectivity, making it a practical option for distributed or hybrid workplaces.

What makes it smart:

• Mobile and cloud printing support
  
• Energy-efficient performance
  
• PIN-based secure printing
  
• Low-noise operation for shared office spaces
  

3. OKI Pro9542dn A3 White Toner Graphic Arts Printer

Ideal for Perth creatives and marketing professionals, this OKI model offers something unique—white toner printing, enabling output on coloured or transparent media. It’s perfect for packaging mock-ups, signage, and graphic prototypes.

Smart capabilities include:

• Print directly from design files in wide format
  
• Banner-size output and specialty media handling
  
• High-resolution output for sharp graphic detail
  
• Compatible with in-house proofing and short-run production
  

Each of these devices provides a smart printing experience, enabling Perth organisations to work faster, more securely, and more creatively.

How Smart Printers Are Changing Office Culture

Smart printers are doing more than streamlining document management—they’re also helping to shape a more productive, secure, and flexible office culture in Perth. As businesses embrace hybrid work and digital transformation, these intelligent devices are becoming integral to daily operations.

Reducing Time Spent on Admin Tasks

Gone are the days of manually scanning, filing, and emailing documents one by one. With smart printers, tasks that once took several steps can now be completed with a single tap. This automation reduces admin bottlenecks and frees up staff to focus on higher-value work, whether in HR, finance, or project management.

Encouraging Accountability and Transparency

With features like user authentication and print tracking, organisations can see exactly who is printing what. This visibility encourages more responsible usage and helps IT or operations teams control costs and manage print volumes by department or individual.

Empowering Flexible Workforces

As hybrid and remote work models continue to grow in popularity across Perth, mobile and cloud-based printing allows staff to stay productive wherever they are. Team members can send a document to print while working from home and pick it up at the office when needed—without worrying about security or lost files.

Promoting Environmentally Conscious Practices

Print analytics provided by smart devices offer insights into paper and toner usage, helping businesses set goals for reduction and sustainability. Many offices are now implementing paper-saving settings by default, driven in part by what their smart printer usage data shows.

Choosing the Right Smart Printer for Your Workplace

Selecting the right smart printer involves more than just comparing specs—it requires a clear understanding of your team’s needs, your workflow, and the level of support your business requires. Perth workplaces vary in size and function, so there’s no universal solution, but the right questions can guide you to the ideal device.

1. Assess Your Print Volume and Format Requirements

Do you need A3 printing for architectural plans, or is A4 sufficient for everyday admin? High-volume offices will benefit from multifunction devices like the Lexmark XC9635, while small teams might find better value in the Lexmark C2335.

2. Prioritise Workflow and Cloud Integration

If your business relies on tools like Microsoft 365 or Google Workspace, choose a printer that integrates directly with those platforms. This enables seamless scan-to-cloud, document sharing, and remote print capabilities—all of which enhance workplace mobility.

3. Evaluate Security Features

For industries like legal, finance, and healthcare, secure print release and user authentication should be non-negotiables. Look for models that support PIN codes or proximity cards to keep confidential documents protected.

4. Consider Total Cost of Ownership

Smart printers can help reduce long-term costs, but be sure to factor in consumables, maintenance, and energy usage. Toner Print offers high-yield cartridges and genuine supplies for models like the OKI Pro9542dn, ensuring efficiency and reliability over time.

5. Choose a Supplier That Offers Support and Scalability

Work with a local supplier like Toner Print that not only sells the device but also provides guidance, installation, and warranty support. This is especially valuable when scaling up or integrating your printer into a broader IT system.

Where to Buy Smart Printers in Perth

When investing in a smart printer, partnering with a knowledgeable and reliable supplier can make all the difference. Perth businesses benefit not just from choosing the right device, but from the guidance, after-sales support, and product range offered by experienced providers.

Why Work with a Local Supplier

Local suppliers understand the unique needs of Western Australian businesses. Whether you run a legal practice in Subiaco, a dental clinic in Joondalup, or a construction office in Osborne Park, a Perth-based supplier can offer:

• Faster delivery and installation
  
• On-the-ground technical support
  
• Tailored product recommendations
  
• Access to genuine consumables and parts
  

In addition, local businesses often provide flexible payment options and maintenance plans that can be scaled as your needs grow.

Toner Print: Perth’s Trusted Printing Partner

Toner Print is a Perth-based supplier of high-quality printers, multifunction devices, toners, and inks. They carry leading brands such as Lexmark and OKI, which are well known for their smart features, robust security, and print efficiency.

Customers benefit from:

• Expert advice tailored to industry-specific workflows
  
• A wide selection of printers suited to small, medium, and large teams
  
• Ongoing support and warranty-backed service
  
• Easy access to genuine toner and parts to keep printers running at their best
  

Whether you’re upgrading a single printer or deploying devices across multiple sites, Toner Print can help you make the right choice for your business.

Perth Workplaces Are Getting Smarter

Across Perth’s offices, clinics, schools, and building sites, smart printers are quietly reshaping the way work gets done. No longer just tools for pushing paper, they’re now central to digital transformation—making document handling more efficient, more secure, and far more flexible.

Whether it’s a legal firm ensuring document confidentiality, a school improving staff workflows, or a construction team managing mobile access to project files, smart printing technology is helping businesses adapt to modern expectations. With features like cloud connectivity, mobile printing, automation, and user-level control, these devices are raising the standard for what a printer can do.

Choosing the right solution isn’t just about specs—it’s about understanding how your team works and finding a printer that fits seamlessly into that environment. Local suppliers like Toner Print provide not only the equipment but also the support and expertise Perth businesses need to unlock the full potential of smart printing.

For organisations looking to future-proof their workflows and improve how they manage documents, the time to switch to smart printing is now.