The Evolving Landscape of Multifunction Printers in Perth

In Perth’s growing business sector, multifunction printers (MFPs) have become a cornerstone of the modern office. Often referred to as ‘all-in-one printers’, these versatile machines integrate printing, scanning, copying, and frequently faxing capabilities into a single device. With the demands of Perth businesses shifting rapidly in recent years, choosing the right MFP brand can significantly improve workflow, reduce costs, and raise productivity. The market for these devices is more sophisticated than ever, with advancements in connectivity, efficiency, and security driving competition among global and local manufacturers.

Perth’s market is unique, shaped by a strong mix of small and medium enterprises, bustling corporate headquarters, resource industry support offices, and a rising remote work trend. Because of this diversity, local businesses often prioritise different features when selecting an MFP. Factors like print speed, running costs, cloud integration, and robust after-sales service all play a role. Demand has also escalated for eco-friendly printing and robust data protection as compliance standards tighten. Understanding which brands lead the pack—and why—has never been more valuable for decision-makers.

Consumers are increasingly looking beyond upfront price when choosing an MFP. Considerations now include life-cycle costs, sustainability, and service reputation. Every business wants peace of mind that their chosen device will keep up with their needs and that help is on hand if anything goes awry. Perth-based providers have responded with managed print solutions and tailored leasing deals, making it important to weigh local service options alongside product features. Navigating these choices can feel overwhelming, but a close comparison can shed much-needed light.

This article unpacks the strengths and differentiators of the top multifunction printer brands within the Perth market, with practical guidance to make the selection process easier for business owners, office managers, and IT leaders. We highlight what to expect from major brands, provide insight on support in Perth, and consider where trusted local suppliers such as TonerPrint deliver value through reliable expertise and competitive pricing.

What Sets a Multifunction Printer Brand Apart?

At first glance, most MFPs may seem interchangeable: they print, scan, and copy. But look closely, and the differences are striking. Leading brands invest heavily in areas like print quality, consumable efficiency, networking capability, and security enhancements. Forward-thinking manufacturers are producing MFPs that seamlessly fit into modern digital workflows, integrate with cloud platforms such as Google Drive and Microsoft 365, and offer user authentication features to protect sensitive documents. For many Perth businesses, these innovations make a measurable difference day in and day out.

Brand reputation goes a long way in the B2B printing world. The likes of Canon, HP, Brother, Ricoh, Epson, Kyocera, and Lexmark consistently command strong market shares largely due to proven longevity and consistent firmware support. Some brands prioritise cutting-edge environmental credentials, offering recycled consumables or low-energy operation. Others stand out for excellent across-the-board service or aggressive total cost of ownership (TCO) models. With heightened focus on sustainability and the environmental impact of consumables, more customers are taking a holistic view of their technology partners’ priorities.

Reliability remains a top priority. Unplanned downtime can cost a business far more than anticipated supply savings. Having ready access to replacement parts and technician support becomes essential. Here, trusted local partners such as TonerPrint stand out by offering rapid, knowledgeable support and flexible supply arrangements tailored for Perth businesses. This balance of world-class technology and on-the-ground expertise is especially important for organisations whose operations cannot afford delays or frustration from subpar service.

Competitive pricing does enter the equation. Market changes in 2023 and early 2024 saw fluctuations in device and consumable availability, with some supply constraints and price hikes for certain brands. Yet there are providers who excel at locking in value for their clients. Local procurement through specialists such as TonerPrint often sees Perth firms afforded favourable rates, package deals, and managed print services options inaccessible through direct import or consumer channels. This can translate to substantial long-term savings without sacrificing quality or support.

Canon: Versatility and Reliability for Perth Businesses

Canon has cultivated a reputation in Perth for delivering robust multifunction printers equally suited to small offices, mid-sized enterprises, and larger organisations. Canon’s imageRUNNER and imageCLASS series are particularly popular, praised for their print clarity, rapid startup, and user-friendly touchscreens. These devices handle diverse workloads with efficiency, whether printing colourful presentations or scanning archives to the cloud. Canon’s unique UFR II print architecture complements conventional PCL and PostScript, giving flexible options for different IT environments, while their ‘All-in-One’ cartridges simplify maintenance and minimise mess or fuss for office users.

Businesses in Perth often highlight Canon’s reliable duplexing capabilities and high paper capacity, crucial in shared fleet environments. Canon’s focus on eco-friendly features has also strengthened in recent models, with substantial reductions in standby energy consumption and the option for post-consumer recycled plastics in select components. Local managed print providers frequently recommend Canon for businesses wanting a mix of quality, value, and low intervention. Many models permit advanced user authentication, encrypted scanning, and mobile device integration, ticking boxes for both productivity and security.

Support for Canon devices in Perth is robust, with readily available parts and a trained network of local technicians. Feedback from Perth SMEs and corporate IT managers shows appreciation for the brand’s minimal paper jams and straightforward troubleshooting guides. Where advanced fleet management is needed, Canon’s uniFLOW platform sees increasing adoption, centralising device monitoring and cost tracking. TonerPrint is a major Perth supplier of Canon consumables and MFPs, offering competitive bundles and fast turnaround for urgent requirements—a distinct benefit for businesses on tight schedules and budgets.

HP: Innovation and Security Leadership in the MFP Market

Globally recognised for innovation, HP remains a favourite brand among Perth offices. The HP LaserJet and PageWide ranges cover environments from compact home offices right up to large corporate print rooms. HP’s focus on integrated security—particularly with technologies like HP Sure Start and secure print release—caters to businesses obligated to meet strict data compliance. The Smart Device Services (SDS) infrastructure lets IT professionals monitor device health remotely and deploy proactive maintenance, which has proved popular among managed print service providers across Western Australia.

HP’s JetIntelligence toner cartridges are well-known for their efficient yield, producing sharp prints while reducing replacement frequency and waste. Australian resellers highlight HP’s compatibility with large-scale print management software as an advantage for growing businesses. Recent updates to HP’s mobile printing solutions meet the demands of hybrid workplaces, letting users print securely from their own devices across varied office networks. For high-volume scenarios, HP’s auto-sensing input trays and robust finishing options (such as stapling and booklet-making) appeal to finance, education, and mining verticals prominent in Perth.

HP’s strong local presence is supported by both manufacturer service contracts and the expertise of independent suppliers, like TonerPrint. Customers continue to praise the brand’s reliability through unexpected load spikes and the clarity of its diagnostic dashboards. HP’s partnering approach with local service providers means Perth-based firms benefit from efficient onsite support, preventative maintenance, and scheduled supply deliveries—all of which reduce downtime and operational headaches. Value-added services, such as detailed print analytics and cost-control tools, further establish HP as a leader in helping businesses maximise their print infrastructure investment.

Brother: Affordable, Space-Saving Solutions for SMEs

Brother’s popularity in Perth is grounded in its cost-effective, compact devices that deliver consistently solid performance for small-to-medium businesses, home offices, and decentralised teams. The Brother MFC series, especially models featuring INKvestment Tank and high-yield toner cartridges, offer low cost per page while accommodating tight office layouts. For businesses managing remote or flexible workforces, Brother’s simple Wi-Fi and NFC pairing make for fast, frustration-free setup. These printers are a favourite among consultants, creative firms, and education providers who need quality without over-investment.

Resellers and end-users in Perth often cite Brother’s streamlined maintenance as a standout feature. With non-complicated consumable changes and user-serviceable components, downtime is rare and helpdesk calls are infrequent. Integration capabilities with cloud solutions like Dropbox and Google Drive are largely seamless, speeding up scan-to-email workflows and digital archiving projects. Invoices, legal documents, and marketing flyers all print crisply from the same device, which proves a boon for resource-conscious offices. Brother’s commitment to reducing noise levels is another selling point for open-plan workspaces in Perth’s business districts.

Service support for Brother devices is reliable thanks to a wide network of local partners, including TonerPrint. They offer fast access to replacement toner and valuable advice when device choice is unclear. Customers regularly mention that Brother’s strong warranty coverage, frequently up to three years, adds confidence in buying for growing teams. Ultimately, for those seeking dependable, affordable, and space-efficient printing, Brother is a brand that continues to win business and customer loyalty in Perth’s lively SME ecosystem.

Ricoh: Enterprise Features and Leading Managed Print Services

Ricoh has carved out a significant share of the MFP segment in Perth’s mid-market and enterprise space, renowned for scalable devices with excellent document management integration. Businesses regularly choose Ricoh when print volumes are high, or integration with advanced workflow automation is necessary. The IM C series, for instance, features intelligent user interfaces, adaptive firmware, and rapid scanning speeds. The ability to automate job routing and incorporate optical character recognition (OCR) for searchable PDFs continually appeals to organisations with compliance and record-keeping demands.

Ricoh’s tradition of environmental stewardship is a further plus for resource-sector companies and public sector agencies. With low-power sleep modes, toner recycling programs, and recycled plastic components in many devices, Ricoh aligns well with organisations looking to bolster their sustainability credentials. Their built-in remote management platforms let IT teams in Perth monitor fleet status, track print costs, and schedule service, reducing time required for daily administration. User feedback points to intuitive touchscreen operations and consistent network reliability as major advantages, especially for larger, busier workplaces.

On-the-ground support for Ricoh is robust, given its long-standing partnerships with managed print specialists in Perth. Providers like TonerPrint play an active role in keeping Ricoh fleets online and optimised, offering contract maintenance, consumable management, and fast deployment for new devices. For businesses seeking to reduce administrative burden while elevating security and productivity, Ricoh remains one of the most respected and well-supported multifunction printer brands in Western Australia.

Epson: Market-Leading Inkjet Innovation

Epson is best known in Perth’s printer market for its highly efficient inkjet multifunction printers, appealing to both SMEs and larger businesses wanting reliable, high-quality print output with low environmental impact. The Workforce Pro and EcoTank ranges, for example, set benchmarks for ultra-low running costs, thanks to refillable ink tanks and high-yield cartridges. Users see reduced downtime, and fewer supply interruptions—ideal for businesses that wish to focus on output, not maintenance. Epson’s heat-free PrecisionCore technology is another highlight

Environmental standards are increasingly important for Perth companies. Epson’s inkjet MFPs run cooler, use less electricity, and generate almost no ozone, making them a strong fit for organisations with green procurement goals. Print speeds have improved dramatically, rivaling many laser models, and the inclusion of advanced scanning options—like duplex automatic document feeders—keeps workflows moving efficiently. Creative agencies, architects, and consultancies often favour Epson for its colour accuracy and consistent results, both in document and promotional materials printing.

Local availability of Epson devices and consumables is excellent, with accredited suppliers such as TonerPrint ensuring rapid delivery and expert installation/service support. Integration with Windows, Mac, and mobile environments requires little user intervention, further simplifying deployment. Customer feedback suggests high satisfaction with both reliability and value, especially as ongoing supply costs prove far lower than many comparable laser MFPs. Epson’s comprehensive warranties and quick-turnaround service options maintain high confidence among business buyers who cannot afford delays or lost productivity.

Kyocera: Durability and Total Cost of Ownership

Kyocera’s approach to multifunction printers has long focused on building reliable, highly durable devices that offer remarkable value over the long haul. In Perth, Kyocera’s ECOSYS range in particular has found favour in legal, health, and educational sectors, where both print volume and running costs are under constant scrutiny. Kyocera’s ceramic drum technology enables longer intervals between service calls and sharply reduces waste, making it a favourite for environmentally-conscious organisations keen to showcase both cost and green credentials.

The inclusion of robust finishing options and advanced scanning tools has seen Kyocera MFPs perform equally well in large offices and remote branch sites across Western Australia. With seamless print management integration and straightforward user controls, these machines keep even complex workflows on track with minimal training or intervention. System administrators in Perth appreciate the granular control over print policies and the ability to automate common document tasks through the device directly. For organisations looking for predictable expenses and compelling sustainability benchmarks, Kyocera is frequently recommended by local suppliers.

Kyocera’s commitment to in-field support is well-documented. Key partners, including TonerPrint, provide proactive maintenance programs and prompt delivery of consumables, greatly reducing interruptions for busy offices. The brand continues to focus on refining energy efficiency and minimising total cost of ownership, a formula that resonates strongly across cost-conscious sectors prevalent in the greater Perth area. For businesses seeking durable devices that just keep going, Kyocera is consistently near the top of the list.

Lexmark: Security and Print Analytics for Perth Enterprises

Lexmark maintains a significant following in Perth’s enterprise and government spaces, driven by secure, high-volume MFPs designed for heavy-duty performance. The Lexmark CX and MX ranges stand out for their advanced threat detection, secure printing, and embedded workflow applications. Perth-based IT managers appreciate how Lexmark’s unique security features, such as firmware integrity validation and confidential PIN/Pull Printing, align with strict privacy and data protection requirements across sectors like healthcare, finance, and education.

Lexmark’s hardware is complemented by a strong suite of print optimisation tools. Fleet management dashboards allow for close monitoring of device status and allow organisations to enforce print policies that reduce waste, boost compliance, and improve user accountability. Users value the extra granularity in reporting, making it simpler to identify cost drivers and optimise usage across distributed teams—a challenge in larger or rapidly growing organisations now common in WA’s expanding business corridors.

Support-wise, Lexmark’s network of local Perth partners, such as TonerPrint, is instrumental in ensuring maximum uptime. With full device audits, managed print consultations, and priority supply services, Lexmark installations continue to deliver longevity and return on investment to demanding enterprise clients. The brand’s drive to enhance device intelligence and efficiency through regular software updates reinforces Lexmark’s commitment to future-ready, secure, and cost-effective office printing solutions in Perth’s competitive market.

Comparing the Top Multifunction Printer Brands: Features at a Glance

Each brand brings unique strengths that align with various Perth business needs. Canon and HP lead for broad versatility and security, ideal for fast-paced corporate settings. Brother champions compactness and cost-effectiveness, making it a choice pick for SMEs. Ricoh and Lexmark differentiate themselves on workflow management and enterprise-grade controls, while Epson’s precision colour output and Kyocera’s robust TCO position them well for specialist and resource-conscious industries. When selecting among them, Perth buyers should consider key differentiators, such as integration with workflow software, ongoing supply costs, sustainability features, speed, and local support arrangements.

Some common evaluation points for Perth businesses include:

• Total cost of ownership over several years, factoring in consumables and maintenance
• Security features applied to protect sensitive information and user authentication
• Sustainability credentials, from low-energy operation to recyclable consumables
• Ease of integration with cloud storage and workflow management systems
• Reliability of local support channels and availability of spare parts

While price is an important driver, the value of robust managed print services cannot be overstated, especially for businesses lacking dedicated IT support. Trusted local partners like TonerPrint offer tailored advice, value bundles, and responsive support, ensuring that businesses get the best match for their current and future needs. Their deep knowledge of the Perth landscape ensures that even as technology evolves, clients enjoy forward-looking guidance alongside reliable procurement.

Local Support and Managed Print Services: Why It Matters in Perth

For Perth-based organisations, local service capability is often the deciding factor between brands with similar technical specifications. A 2025 ACCC report notes that time lost to equipment downtime and supply delays continues to rank as a leading frustration for Western Australian businesses. That’s why many buyers prioritise working with providers that can guarantee fast response, rapid spare part delivery, and expert consultation when configuring or scaling a print fleet.

Managed print services (MPS) have expanded rapidly in WA. These offerings go well beyond simply supplying devices or consumables. By contracting a managed print partner, businesses in Perth offload the management of their entire print ecosystem. This can cover everything from device monitoring and automated order fulfilment to security audits, billing simplification, and remote troubleshooting. Such arrangements free up IT and administrative time, reduce unexpected costs, and improve end-user satisfaction through proactive resolution of minor issues before they escalate.

Suppliers such as TonerPrint are at the forefront in Perth, blending world-class MFP solutions from top brands with practical financial options like leasing, usage-based billing, and bundled service contracts. Their teams are familiar with the full feature sets and quirks of each major brand, helping match the right technology with clients’ operational needs and budget constraints. For business owners and managers in Perth, this local expertise proves invaluable, particularly when evaluating print fleet expansions or migration to new platforms after contract expiry.

Looking beyond product selection to comprehensive support models ensures that businesses invest not only in devices but in a reliable printing experience, keeping operations running smoothly amid the city’s growing commercial bustle.

Choosing the Right Multifunction Printer Brand for Your Perth Business

Ultimately, there is no single ‘best’ MFP brand. Each offers a combination of strengths that may fit one business perfectly but fall short for another. Key factors to weigh include the scale of device deployment, integration requirements, ongoing supply model, and available local support. Security and environmental impact are increasingly shaping procurement, especially in regulated or customer-facing sectors prevalent in Perth and the metro surrounds.

For many organisations, a candid needs analysis—factoring volume, print type, remote work patterns, growth forecasts, and IT capabilities—is the best foundation. Consulting with a local provider trusted by Perth’s business community, such as TonerPrint, can make the process easier, reducing risk of costly missteps and ensuring full lifecycle support. Having a finger on the pulse of both global technology trends and WA’s unique support challenges positions firms to benefit from best-fit solutions.

The world of multifunction printers evolves quickly, but by focusing on brand strengths, after-sales support, and your office’s real needs, you can select technology that will empower your team and deliver real value for years to come. Whether your goal is to modernise workflows, rein in print costs, or improve environmental credentials, Perth has a healthy ecosystem of proven MFP expertise ready to help.

To explore your best multifunction printer options from leading brands—and discover competitive packages and local support—get in touch with Perth’s managed print specialists today. Knowledgeable advice and rapid, friendly service are only a call or email away.